Policies

Dignity and mutual respect

The IMC seeks to create a safe and productive environment for everyone, irrespective of race (including caste, ethnic or national origin, nationality or colour), gender, gender identity and expression, age, sexual orientation, disability, physical appearance, religion, pregnancy or maternity status, marriage or civil partnership status, or any other characteristic.

To ensure that everyone can make the most of the academic, networking, and social opportunities that the IMC offers, the organisers expect all delegates, exhibitors and staff to adhere to our policy on dignity and mutual respect at all conference venues and conference-related social events, as well as online and in any form of social media.

The IMC is a diverse international event, and attendees come from a variety of different backgrounds with a wide range of opinions and perspectives. Please be mindful of this, and appreciate that behaviours and comments that seem harmless to you may impact other people in different ways.

We do not tolerate any form of harassment or bullying against any delegate, exhibitor, or member of staff, whether in person or online. If you feel you are being harassed or bullied, notice harassing or bullying behaviour, or have any other concerns, please contact a member of IMC staff immediately. We value your attendance and will help contact security or police, provide escorts, or otherwise help you to feel safe throughout the IMC.

If you are asked to stop a behaviour which is deemed to be inappropriate, we will expect you to comply immediately. We reserve the right to take action against people who violate these standards, which may include expelling offenders from the IMC with no refund, or banning them from future events.

We use the definitions of harassment, sexual harassment, and bullying used by the University of Leeds in its policy on dignity and mutual respect. All visitors to the University of Leeds are also expected to comply with this policy and the University’s Equality & Inclusion Policy.

Harassment: Unwanted conduct that has the purpose or effect of either violating another person’s dignity or creating an intimidating, hostile, degrading, humiliating, or offensive environment for that person.

Sexual harassment: Unwanted verbal, visual, or physical conduct of a sexual nature, or other conduct based on sex, which affects a person’s working or learning conditions or creates a hostile or humiliating working or studying environment for that person.

Bullying: Offensive, intimidating, malicious, or insulting behaviour which intentionally or unintentionally undermines, humiliates, denigrates or injures the recipient.

Social media policy

Delegates use social media as a way of sharing research knowledge with the public and allowing people who cannot attend conferences to follow and participate in discussion.

Twitter is the most common social media channel for this purpose. Users of Twitter can search for or click on any hashtag and see all tweets that include it, allowing them to follow the IMC or individual conversations related to it. They can also see every tweet posted by someone that they follow, whether it uses a hashtag or not.

This policy focuses on Twitter, but platforms such as Facebook and Instagram are also used by some researchers. The same principles apply to all social media channels used to talk about IMC 2017.

Many of our delegates tweet regularly, and you should expect other delegates to tweet about your paper unless you have expressly requested otherwise. Session organisers will be asked to contact the speakers in their session to ask if they would prefer not to be tweeted about. Moderators are asked to make this clear at the start of the session, but they may also wish to remind audiences during questions/comments to make sure latecomers are aware.

Please respect the wishes of individual speakers. If the speaker is happy for you to tweet about their paper:

  • Use the year-specific hashtag, e.g. #IMC2017, so that Twitter users can see all tweets related to the event.
  • Use the specific hashtag for your session, which will be #s followed by the number of the session, e.g. #s9999. This allows Twitter users to focus on tweets related to that session.
  • Clearly attribute the content of the tweet to the speaker and mention them by at least their surname. If they have a Twitter account and you know their Twitter handle, include their Twitter handle instead.
  • Always separate your own comments about a topic from those of the speaker or any other participants. If you quote anyone directly, use quotation marks.
  • Listen carefully to the speaker and reflect the content of the paper fairly and accurately.
  • Be respectful and constructive. Feel free to engage with the speaker’s ideas, ask questions and suggest areas of further research, but please do not tweet anything you would not be willing to say in the Q&A session after the paper. Twitter is a public forum where anyone can follow each conversation.
  • You may also decide to add to the conversation by tweeting links to relevant articles, the speaker’s presentation, their online profile or other resources. If you do, links can be shortened to fit into tweets more easily by using sites such as tinyurl.com.

Speakers may be happy for you to take photos of them or their presentations, but always ask permission first.

Photography and video

Photographers will be on campus throughout the IMC to capture impressions of the week. They will be present at many of our events, exhibitions and receptions, but also occasionally in some session rooms. On Thursday 6 July, an external company will also be on campus recording video at Making Leeds Medieval.

We may use these images and videos in publicity materials for future IMC events, on our website, or on our social media accounts. If you do not want to be included in any photographs or video taken by the IMC’s photographers, please let them know as early as possible.